Starship Technologies is revolutionizing deliveries with autonomous robots. These robots are designed to deliver food, groceries, and packages across college campuses and neighborhoods in minutes. Starship has now completed millions of autonomous deliveries to date, traveled millions of miles, and is currently doing more than 140k road crossings each day. Our contribution to society includes reducing congestion, and pollution, providing zero-emissions deliveries, increasing the quality of life for residents, empowering seniors and disabled people, and enabling affordable delivery for local businesses.

We’re hitting records on an almost weekly basis. Now is an exciting time to join as we grow rapidly around the world!

We are looking for a highly organised, detail-oriented and proactive Workplace Coordinator to manage the daily operations of our Tallinn office. This hands-on position requires ownership of various responsibilities, including facilities management, onboarding logistics, office communications, and event coordination.

Your main responsibilities are:

Office Operations & Support

• Act as the first point of contact for workplace-related enquiries, ensuring high-quality service
  
• Welcome and register visitors, ensuring proper check-in processes
  
• Handle deliveries and shipping of packages
  
• Monitor and respond to office support Slack channels
  
• Communicate with building management and external vendors/suppliers
  
• Coordinate internal moves of employees between rooms or floors
  
• Manage workplace-related issues through Jira, ensuring efficient resolution
  
• Maintain and update workplace policies and documentation in Confluence
  
• Monitor and order workplace supplies and other (e.g., stationery, refreshments, flowers, gifts) within budget
  
• Act as a point of contact for general admin-related inquiries and provide ad-hoc support where needed (purchase orders, office subscriptions, scheduling, documentation preparation etc)
• Manage and update employee access and information in systems like Travelperk and Europark

Employee Support & Onboarding

• Assist with onboarding/offboarding by assigning/deactivating door cards, preparing welcome packs, etc
  
• Collaborate with IT, HR, and other teams to ensure smooth employee support.
  
• Help organize and support team/company-wide events (e.g., summer parties, internal trainings)
  

Health, Safety & Compliance

• Manage health and safety in the Tallinn office (First Aid kits/lists, ergonomic assessments)
  
• Arrange Fire Marshal and other training as needed
  

What’s in it for you?

• Opportunity to work on industry-leading self-driving delivery robot technology on a uniquely large scale, creating history and making things happen
• You can immerse yourself in the world of technology and innovation
• You will have a chance to work with people with a strong inner burning and motivation. We are self-aware and seek feedback and improvement. We don’t want to wait until we are told what needs to be done but take it as a matter of pride to figure out solutions for topics in various teams and areas
• You’ll have endless opportunities to learn from our inspirational, talented team members across the globe

What we hope you’ll bring to the table:

• Experience in workplace coordination, operations, or administrative role
  
• Proven experience creating and maintaining documentation, project and task tracking etc
  
• Comfortable working independently, sometimes in ambiguous situations, and with a remote manager
  
• Strong organizational skills with the ability to handle multiple priorities
  
• Excellent interpersonal and communication skills; confident working with people at all levels
  
• A self-starter with a problem-solving mindset
• Beneficial:
  
  • Experience in health and safety
    
  • Basic knowledge of facilities management and building operations
    
  • Fluency in written and verbal Estonian and English

Want to learn more about our robots and our people? Get in touch and let’s have a chat! Also, have a sneak peek to our blog and discover more about us!